Macdonald-Kelce Library

Institutional Repository

A guide to get you started on formatting and submitting your completed papers to the University of Tampa's Institutional Repository

Agreement Form

Faculty Advisors: Have your students who are completing final projects as a part of their graduation requirements fill out the following form. Once completed, the student returns the form to his or her professor/advisor for signature.

Once both the student and the faculty member have signed off, the form and project are then submitted to the Library for inclusion in the repository.

Undergraduate Guidelines

Faculty: For departments offering undergraduate programs that require a final project for graduation, the following process should be followed for preservation of the work in the UoTIR.


Please review this guide. We are happy to include any specific information from your department in the guide. Please note manuscript and title page requirements.


Departments should add the following language to the catalog description of curriculum and graduation requirements of the program:

After departmental approval, students are required to submit an electronic version of their final senior project to the Macdonald-Kelce Library for inclusion in the digital repository, which is accessible on the Internet.

Embargoes restricting access of full text to only the University of Tampa community may be selected for 1, 3 or 5 years, before the work is released freely on the web through the repository. Students also have the option to release the work for immediate access worldwide.


Submission Process:

  1. Department emails agreement form to student  (see Agreement Forms on this page)
  2. Student fills out the agreement form and sends to Authorized Project Supervisor for signature
  3. Authorized Project Supervisor, or a representative from the department, forwards the final approved project along with the signed agreement form to repository@ut.edu
  4. Library confirms receipt to department to fulfill requirement for graduation

Thank you for your support of preserving and disseminating the scholarly work of The University of Tampa’s undergraduate and graduate programs. This not only shares our scholarship with the world at large, but helps to create stronger connections with our alumni and potential students. Please contact repository@ut.edu with any questions or feedback.

Manuscript Formatting for Theses/Dissertations

Each department will have specific style guidelines, such as APA, MLA, Chicago*,etc.

Theses or Dissertations submitted to the library must also follow these additional guidelines:

1) All documents must be converted into PDF/A format. If you have any questions about converting your document, please email repository@ut.edu for assistance.

2) All documents must have an approved title page, which includes keywords and an abstract.

3) All submitted theses must include an ETD approval form, with all appropriate signatures.

* Chicago Manual of Style requires log-in to MyUTampa for access.

Submission Form Policy

Only submissions accompanied by fully completed forms will be accepted by the repository for inclusion. This includes all fields, embargo selected, and all required signatures. Forms are fillable online; please use Adobe signature to complete. You may also print the form out to complete, and then scan and return.

Macdonald-Kelce Library - The University of Tampa - 401 W. Kennedy Blvd. - Tampa, FL 33606 - 813 257-3056 - library@ut.edu - Accessibility