Faculty and Staff Resources

This guide assists faculty and staff with resources offered by the Macdonald-Kelce Library.

Steps for Submission to UoTIR

You have options for submitting your work to UoTIR.

Here's the services we offer to get you started:

CV review: Librarians can review your CV to determine which of your publications are eligible, according to publisher policies, for submission in the UT Repository.

Individual works: If you have a specific publication you would like to submit, we can also review the publisher's policies to determine if the work can be archived in our repository.​


If you are ready to submit your work to UoTIR, fill out this form:

Faculty Publication Submissions Form

Before submission, please have on hand:

  • Article version: Is your article a pre-print, a post-print, published, or unpublished?
  • Publisher Agreement: An agreement or any other documentation between you and the publisher, so we can best determine your rights to archive. If you do not have this on hand, we will work to determine whether you may publish in the UoTIR. 

For any further questions, contact us at repository@ut.edu

Thank you for submitting your work to UoTIR! With your participation, we are able to highlight the scholarly output of The University of Tampa.

Why Deposit in the UoTIR?

If you negotiate your rights as an author and deposit your work in the UoTIR, you can:

  • Retain the rights you want
  • Use and develop your own work without restriction
  • Increase access for education and research
  • Make your work permanently and openly accessible
  • Potentially increase the citation metrics for your work

More information:

Author Rights

Traditional publishing agreements typically transfer all rights, including full copyright, to the journal. 

You may want to include sections of your article in later works, give copies to your class or distribute it among colleagues, and also include it in the UoTIR.

These are all ways to give your research wide exposure and fulfill your goals as a scholar, but they are prevented by traditional agreements.

The SPARC Author Addendum is a way to negotiate your publishing agreement and retain your author's rights:

  1. Complete the addendum.
  2. Print a copy of the addendum and attach it to your publishing agreement.
  3. Note in a cover letter to your publisher that you have included an addendum to the agreement.
  4. Mail/Email the addendum with your publishing agreement and a cover letter to your publisher.


  • Read the publication agreement carefully. Publishers’ agreements (often titled “Copyright Transfer Agreement”) have traditionally been used to transfer copyright or key use rights from author to publisher. They are written by publishers and usually transfer more rights than are necessary to publish the work. Ensuring the agreement is balanced and has a clear statement of your rights is up to you.
  • Publishing agreements are negotiable. Publishers require only your permission or license to publish an article, not a full transfer of copyright. Hold onto rights to make use of the work in ways that serve your needs and that promote education and research activities. For example, check the "Get Rights and Content," "Reuse," or "Permissions" link several publishers employ. This usually indicates that there is a charge, through such companies as the Copyright Clearance Center, for using an article in the classroom or by other scholarly sharing means.
  • Value the copyright in your intellectual property. A journal article is often the culmination of years of study, research, and hard work. The more the article is read and cited, the greater its value. But if you give away control in the copyright agreement, you may limit its use. Before transferring ownership of your intellectual output, understand the consequences and options.

This information is adapted from SPARC's Author Rights brochure


Many faculty think that they relinquish copyright when sharing their work in an institutional repository. Not true!

As an author, you retain all copyright of your work in the UoTIR. Materials in the UoTIR are available for scholarly and research use only. 

What About Social Networks?

Table amended from University of California, Office of Scholarly Communication

To learn more about your options, and what restrictions and/or opportunities they might offer, check out this article.

Open Access & Scholarly Publishing

Open Access Publishing

Whenever you submit a manuscript for publication, there are typically three versions or steps in the publishing process the document goes through. Some journals will allow only pre-prints for open archiving in a repository, while others may allow all three, or none at all. 

Pre-prints: The version of a manuscript before peer-review and publication. 

Post-prints: The manuscript version that has undergone peer-review, but is not the final, publisher's formatted version.

Publisher version:  The professionally formatted and designed version that you see on the publisher's website or print edition of the journal. 

Learn more about the open access movement at SPARC (the Scholarly Publishing and Academic Resources Coalition)

Browse peer-reviewed, open access journals at DOAJ (Directory of Open Access Journals)


Every journal has varying copyright and publishing policies. SHERPA/RoMEO is a site where you can easily check these policies. It is important to understand the restrictions and general conditions of the publisher, especially if you are considering archiving in the UT Institutional Repository, so please double check with the publisher before signing an agreement to clear up any confusion.

Important things to check:

* Will the publisher accept pre-prints, post-prints, or the publisher's version to be posted in an open access archive or IR?

* What are the stipulations (if any) for self-archiving or uploading to an IR? For instance, is there an embargo, or period of time before you can share your work openly?

SHERPA/RoMEO categorizes each archiving policy with a different color:

License Agreement


By reviewing this license, you (the author(s) or copyright owner) grant to The University of Tampa (UT) the non-exclusive right to reproduce, translate (as defined below), and/or distribute your submission (including the abstract) in print and electronic format and in any medium, including but not limited to audio or video. According to the agreement signed, this distribution may be limited to The University of Tampa community permanently or distributed worldwide, immediately or after an embargo period.

You agree that UT may, without changing the content, translate the submission to any medium or format for the purpose of preservation.

You also agree that UT may keep more than one copy of this submission for purposes of security, back-up and preservation.

You represent that the submission is your original work, and that you have the right to grant the rights contained in this license. You also represent that your submission does not, to the best of your knowledge, infringe upon anyone's copyright.

If the submission contains material for which you do not hold copyright, you represent that you have obtained the unrestricted permission of the copyright owner to grant UT the rights required by this license, and that such third-party owned material is clearly identified and acknowledged within the text or content of the submission.


UT will clearly identify your name(s) as the author(s) or owner(s) of the submission, and will not make any alteration, other than as allowed by this license, to your submission. 


This page is adapted from content created by FGCU Library, which is licensed under a Creative Commons Attribution license.

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